Work With Us
Open Positions
Title: Executive Assistant/Office Manager – Full Time
About ALTA Technology Group
AltaDX is a growth-focused technology and services company helping organizations accelerate performance through strategy, digital transformation, and applied AI. Through our OMAP® platform, we deploy practical AI solutions that improve measurable business outcomes such as lead conversion, response times, onboarding speed, training completion, collections performance, and customer
retention.
We partner with organizations that want scalable, technology-enabled growth, and we operate with a strong bias toward measurable impact. As we continue to expand, operational excellence and team support are critical to delivering on that promise.
Position Overview
AltaDX is seeking a highly organized and proactive Executive Assistant and Office Manager to support our leadership team and serve as the operational backbone of a fast-growing company. This is a dual-function role that blends high-level executive support with the responsibilities of standing up and managing our physical office presence in the DC Metro area.
This role will begin remotely as we finalize our office space. AltaDX is actively working to procure a DC Metro area office, and this position will transition to a hybrid schedule once that space is established. The right candidate is comfortable working independently in a remote setting today and is excited to help shape the in-office experience as we grow.
The ideal candidate thrives in a dynamic environment, manages competing priorities with ease, and brings a professional, calm presence to every interaction. Experience working in a growing company or consulting environment is a strong plus.
Key Responsibilities:
TRAVEL + SCHEDULING
- Coordinate and book domestic and international travel including flights, hotels, and ground transportation
- Manage complex, multi-time-zone scheduling for leadership and client-facing meetings
- Maintain and update leadership calendars, proactively resolving conflicts and flagging priority items
- Prepare and reconcile travel expense reports in a timely manner
OFFICE MANAGEMENT
- Support the setup of AltaDX’s DC Metro office, including coordinating with vendors, managing supplies, and establishing office systems and procedures
- Serve as the primary point of contact for facilities, building management, and office vendors once the space is established
- Manage office inventory, equipment, and day-to-day operational needs
- Create a welcoming, professional environment for team members, clients, and guests
- Develop and maintain office policies, procedures, and onboarding materials as the team grows
EVENT SUPPORT & EXECUTION
- Assist with logistics and on-site execution for AltaDX-hosted and client-facing events
- Coordinate vendor communications, venue bookings, catering, and attendee coordination
- Support pre-event preparation including materials, technology setup, and run-of-show logistics
- Track action items and follow-ups following events and team meetings
ADMINISTRATIVE & TEAM SUPPORT
- Handle a broad range of administrative tasks including document preparation, filing, and correspondence
- Draft and proofread communications, presentations, and reports on behalf of leadership
- Manage incoming requests and help triage priorities across a growing team
- Maintain organized shared files, templates, and internal documentation
- Support onboarding logistics for new team members as needed
Qualifications:
- 3 or more years of experience in an Executive Assistant, Administrative Assistant, or Office Manager role
- Highly organized with strong attention to detail and the ability to manage multiple priorities simultaneously
- Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and comfortable learning new tools quickly
- Experience coordinating travel and managing complex calendars across time zones
- Experience setting up or managing an office environment is a plus
- Comfortable supporting event logistics, both remotely and on-site
- Strong written and verbal communication skills
- Ability to work with discretion and maintain confidentiality
- Self-starter who can work independently in a remote setting and transition comfortably to a hybrid schedule
- Located in or willing to relocate to the DC Metro area
- Willingness to travel occasionally in support of team events and client engagements
Benefits:
- Competitive salary
- Health, vision, and dental insurance
- Unlimited PTO
- Opportunities for professional development
- Collaborative & innovative work environment
AltaDX is an equal-opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, creed, religion, sex (including pregnancy, childbirth, breastfeeding, or related medical conditions), age, sexual orientation, gender identity or expression, national origin, ancestry, citizenship, genetic information, registered domestic partner status, marital status, disability, status as a crime victim, protected veteran status, or any other characteristic protected by law.